Job: Human Resources Assistant, FBI

Job Opening: 44507

Open to current, permanent FBI employees in all locations

Opening Date:  July 23, 2022

Closing Date:   August 4, 2022 11:59 pm (EST)

Questions regarding this opening should be directed to HR Specialist Becky A. Stanley at (304) 625-4837 or bastanley@fbi.gov

Job Summary

Position: Human Resources Assistant, GS 8/9

Division:  Richmond Field Office

Location:  Richmond, VA

Working Hours:  8:15 a.m. – 5:00 p.m. (hours may vary)

Salary:

GS 8:  $51,442.00 – $66,871.00

GS 9: $56,818.00 – $73,864.00

Full Performance level: GS-9

Number of Positions Available: 1

Duration: Full Time/Permanent

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

Key Requirements

• Must be a current, permanent FBI employee
• Must be able to obtain an SCI clearance
• Some travel may be required
• Selectee will be required to complete form FD-887, Request for Access to Sensitive Compartmented Information (SCI)

Major Duties

• Performs a full range of duties pertaining to the Bureau’s overall Human Resource program(s) such as screening applications for completeness, testing, interviewing, and hiring.
• Provides advice and guidance to walk-in and telephone callers concerning interests in career opportunities with the FBI.
• Advises employees about various HR matters, including career opportunities, applications, employee benefits, pay, retirement, insurance, recruitments, etc.
• Processes, verifies, and maintains personnel related documentation, including staffing, and recruitment.

Qualifications and Evaluations

Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI’s Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.

If you are deemed Most Competitive, you will be referred to the selecting official for further consideration.

All applicants will be rated on the following Competencies:

• Communication
• Customer Service
• Organizing and Planning
• Flexibility / Adaptability

Specialized Experience (SE):

GS 8:  Applicant must possess at least one (1) year of SE equivalent to the GS 7 grade level. SE is defined as follows:

• Reviewed job applications for accuracy and qualifications.
• Performed general clerical tasks such as answering telephone calls and greeting visitors, preparing correspondence and other documents, maintaining files, and/or entering and retrieving computerized data and compiling statistics.
• Answered questions regarding career opportunities, applying for a position, and employee benefit including pay, retirement and insurance.
• Delivered presentations to a variety of audiences.

GS 9:  Applicant must possess at least one (1) year of SE equivalent to the GS 8 grade level. SE is defined as follows:                            

• Reviewed job applications for accuracy and qualifications.
• Evaluated applicants’ work experience and/or educational background to determine appropriate positions for which applicants might be hired.
• Answered questions regarding career opportunities, applying for a position, and employee benefits including pay, retirement and insurance.
• Scheduled and conducted recruitment activities to recruit for clerical, technical and/or specialty positions.
• Developed and delivered presentations to a variety of audiences.

Education

Education may not be substituted for specialized experience for either grade level.

How to Apply

For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on How to Apply.  If applying online is a hardship, please use the contact information listed in the vacancy announcement prior to the closing date for assistance.

Required Documents

To apply to this position, interested applicants must provide a complete application package by the closing date which includes:

1. Your resume, specifically noting relevant work experience and associated start and end dates
2. A complete assessment questionnaire
3. Other supporting documents (if applicable):

• College transcripts, if qualifying based on education or if there is a positive education requirement
• Memorandum for Record

You must complete this application process and submit any required documents by 11:59 p.m. (EST) on the closing date of this announcement. If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.

What to Expect Next

Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.

Additional Information

• Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.
• Management may select at any grade for which this position has been announced.
• Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.
• Limited Movement Policy: Employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to a lower grade for a minimum of 12 months. This policy does not apply to probationary employees. Probationary employees are generally precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded. Probationary employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
• HRD will waive this limited movement policy for qualified employees, who have received an official notification letter that their current position is being relocated to Redstone Arsenal in Huntsville, Alabama by 2022, so those employees can compete for a position elsewhere.
• Probationary employees are precluded from being considered for all job opportunities until 12-months of their two-year probationary period has concluded. Probationary employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
• Candidates will not be considered if currently on a Performance Improvement Plan (PIP); a Letter of Requirement (LOR); or have failed a PIP or LOR and are currently awaiting the final action by HRD.

a. A Performance Improvement Plan (PIP) is a 90-day written developmental plan for an employee whose performance on one or more critical elements is rated “Inconsistent.”

b. A Letter of Requirement (LOR) is issued when a supervisor identifies leave abuse and/or when frequent absences negatively impact operations of an office.

• Relocation expenses will be borne by the selectee, except FBI employees returning from LEGAT assignment. Employees returning from LEGAT assignments must advise the Staffing Unit, Administrative Unit, and the international Operations Unit of their application to apply.
• On December 22, 2017, the President signed into law the Tax Cuts and Jobs Act. This law may impact your transfer.
  • This legislation made previously non-taxed moving expense reimbursements taxable as of January 1, 2018.  Please see HR Link for a list of the FBI’s current understanding of the applicable tax changes.  However, this may change upon receipt of official guidance from GSA and DOJ.
  • Current law provides the FBI with the authority to compensate employees for much of the tax burden caused by a transfer through the Relocation Income Tax Allowance (RITA) process. At this time, it is unclear whether this authority addresses the full impact of the recent change in the tax law.  GSA and DOJ are currently reviewing the Federal Travel Regulation (FTR), including the RITA process, in an effort to identify ways to minimize the additional tax burden on transferring employees.
• Candidates receiving a transfer of physical location, whether at the expense of the FBI or not, will be required to complete a one year commitment to the assignment, prior to moving to a new position at the FBI. The 12-month waiting period begins the day an employee reports for duty at the new location.
• Employees selected for promotions at the GS-12 level or higher, as well as employees selected for positions where a transfer of location is required, will be processed through the name check program prior to being notified of their selection.
• Memorandum for Record: Work performed outside assigned duties (that would not normally be documented on a SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum for Record):

a.   Percent of time worked in the particular position (cannot conflict with main duties)
b.  The month/year work began
c.   Frequency worked (i.e., daily, monthly, etc.)
d.   Specific duties performed

Attach the Memorandum for Record to your application in the “Cover Letters and Attachments” section of My Career Tools on the Careers Home page. Please upload the attachment as type “Other.”

Nepotism

Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative’s appointment or promotion.

During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

Reasonable Accommodation Request

The FBI provides reasonable accommodations to qualified applicants with disabilities.  If you need a reasonable accommodation pursuant to a sincerely held religious belief or medical disability for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either e-mail at REASONABLE_ACCOMMODA@fbi.gov, telephone at 202-324-2158, or FAX at 202-324-3976.  Your request will receive an individualized assessment.

This e-mail address is only for reasonable accommodation requests.  Please do not submit your application and/or any questions unrelated to reasonable accommodations.  Should any applications be received, they will not be forwarded for consideration during the hiring process.

Equal Employment Opportunity

The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise provided by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the

How to Apply

Apply online