Job: SECRETARY- EXECUTIVE MGT ASST-Springfield Field Office

Job Opening: 44505

Open to ALL U.S. Citizens

Opening Date: 07/21/2022

Closing Date:

08/05/2022 at  11:59 pm (EST)

Questions regarding this opening should be directed to HR Specialist Rachel Britton at rhewitt@fbi.gov

Job Summary

• Position: Secretary – Executive Management Assistant, GS 9/10
• Division: Springfield Field Office
• Location: Springfield, IL
• Working Hours:
  • Monday – Friday; 8:15 a.m. – 5:00 p.m. (flexible schedule will not be offered)
• Salary: 
  • GS 9     $54,727.00 – $71,146.00
  • GS 10   $60,266.00 – $78,348.00
• Full Performance Level: GS 10
• Number of Positions Available: 1
• Duration: Full Time/Permanent

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

NOTE: **In the event selections are made from this job announcement to fill potential vacancies due to VERA/VSIP, job offers will be contingent upon the position becoming vacant. **

Key Requirements

•     Must be able to obtain an SCI clearance
•     Selectee will be required to complete form FD-887, Request for Access to Sensitive Compartmented Information (SCI)

Major Duties

• Controls the manager’s appointments, answers telephones, and screens all calls and visitors.
• Schedules and coordinates meetings, appointments, and travel arrangements; prepares agendas and information for trips.
• Reviews incoming correspondence and determines whether it should be brought to the manager’s attention or handled personally.
• Conducts research projects and prepares reports; proofreads and edits correspondence/documents.
• Screens publications, regulations, and directives which may be important to the office or members of the staff.
• Completes travel (voucher/TRIP) requests on behalf of SAC.
• Provides routine and/or complex administrative support to the SAC as needed.
• Substitutes in the absence of the secretary to the Assistant Special Agent in Charge (ASAC).

Qualifications and Evaluations

Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI’s Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that are not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.

If you are deemed Most Competitive, you will be referred to the selecting official for further consideration.

Competencies:

• Information Management 
• Communication
• Customer Service 
• Clerical 
• Administrative/Organizational Policies and Procedures
• Initiative
• Interpersonal Ability

Specialized Experience (SE):

GS 9: Applicants must possess one (1) year of SE equivalent to the GS 8 grade level, as defined below:

⦁    Reviewed correspondence to ensure conformance with format, grammar, and current policies and regulations.
⦁    Researched policies to provide advice on administrative procedures and requirements.
⦁    Gathered, organized, and maintained information on a variety of automated and/or manual systems.
⦁    Acted as a point-of-contact for internal and external personnel; assessing and addressing questions or conflicts and providing appropriate direction.

GS 10:  Applicants must possess at least one (1) year of SE equivalent to the GS 09 level, as defined below:

⦁    Reviewed correspondence to ensure conformance with format, grammar, and current policies and regulations.
⦁    Offered guidance and clarification on all aspects of administrative policies and procedures.
⦁    Operated office automation applications, database systems, and other reporting tools to locate information and prepare reports, graphs, and presentations.
⦁    Served as a liaison between staff personnel, all levels of management, and outside entities; offering assistance and working to provide resolution to inquiries or conflicts.

Education

Education may not be substituted for Specialized Experience.

Required Documents

To apply to this position, interested applicants must provide a complete application package by the closing date which includes:

1. Your resume, specifically noting relevant work experience and associated start and end dates
2. A complete assessment questionnaire
3. Other supporting documents (if applicable):

• College transcripts, if qualifying based on education
• Notification of Personnel Action, SF-50; not applicable to current FBI employees.
• Most recent Performance Appraisal; not applicable to current FBI employees
• Veterans: DD 214; Disabled Veterans: DD 214, SF-15, and VA letter dated 1991 or later
• Memorandum for Record (MFR), if using to qualify

You must complete this application process and submit any required documents by 11:59 p.m. (EST) on the closing date of this announcement. If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.

What to Expect Next

Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.

Additional Information

• The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principle investigative arm of the DOJ. All FBI positions are in the excepted service.
• Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation.
• Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. You application will be evaluated solely on the basis of information you have submitted.
• Management may select any grade for which this position has been announced.
• Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.
• If you are hired, you will be required to serve a two-year probationary period. Probationary employees are precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded. Probationary Employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
• Memorandum for Record: Work performed outside assigned duties (that would not normally be documented on an SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum for Record):

a. Percent of time worked in the particular position (cannot conflict with main duties)
b. The month/year work began
c. Frequency worked (i.e., daily, monthly, etc.)
d. Specific duties performed

Attach the Memorandum for Record to your application in the “Cover Letters and Attachments” section of My Career Tools on the Careers Home page. Please upload the attachment as type “Other.”

Veterans’ Preference

If you are entitled to veterans’ preference, you should indicate the type of veterans’ preference you are claiming on your resume and application. Your veterans’ preference entitlement will be verified by the employing agency.

Nepotism

Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative’s appointment or promotion.

During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

Reasonable Accommodation Request

The FBI provides reasonable accommodations to qualified applicants with disabilities.  If you need a reasonable accommodation for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either e-mail at REASONABLE_ACCOMMODA@fbi.gov, telephone at 202-324-2158, or FAX at 202-324-3976.  Your request will receive an individualized assessment.

This e-mail address is only for reasonable accommodation requests.  Please do not submit your application and/or any questions unrelated to reasonable accommodations.  Should any applications be received, they will not be forwarded for consideration during the hiring process.

Equal Employment Opportunity

The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise prohibited by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism, or any other non-merit factors.

Benefits

The FBI offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; and participation in the Federal Employees Retirement System.

This link provides an overview of the benefits currently offered to Federal employees:  http://www.opm.gov/insure/new_employ/index.asp

How to Apply

• For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on How to Apply.
• Apply online  by click here